School Functions

1. All Functions attended by minors shall be supervised by chaperons at the ratio of one adult chaperon for every thirty minors in attendance.

2. Chaperones shall be responsible for patrolling the dance and porch area, and for policing the grounds, parking area and entrance. Chaperones will cooperate with City Staff, Police, and /or security on duty at all events. One security guard for every 100 students is required for the event.

Conditions of Use

1. The applicant agrees to fully and promptly follow and obey all lawful orders given by the Healdsburg Police Department, Healdsburg Fire Department, and the Community Services Department. When a serious violation or other potentially dangerous situation exists, the applicant/group agrees to promptly terminate the activity and help evacuate the facility when ordered to do so by the Healdsburg Police and/or Fire Department.

2. No use or throwing of birdseed or rice is allowed. Metallic balloons, streamers, confetti and Mylar sprinklers are not allowed. Alternate suggestions might be rose petals, dried flowers or blowing bubbles. Regular latex balloons are allowed only inside the building. Forfeiture of cleaning/security deposit may result.

3. Applicant will be charged for replacement of lost or damaged equipment, extra cleaning time, and when the function goes over the allotted time designated on the permit. Overtime will be charged at the designated hourly rate. Parking lot gates will be closed 30 minutes after time designated on the permit. All vehicles leaving must be removed from the premises 30 minutes after the time designated on the permit or the overtime rate will be charge.

4. Villa personnel are responsible for setting up and taking down all tables and chairs, stage and P.A. equipment. Villa personnel will also do sweeping and mopping of the floors unless there are spills that were done by the group.

5. Applicant may check out from the Villa Staff the use of dishes, silverware, glasses, and kitchen equipment. Group is responsible for damage and/or breakage.

6. After initial set up is completed, if changes need to be done, Villa staff may assist, but it is the responsibility of the group to do the moving of tables and chairs.

7. Rental personnel or group will set up all outside rental equipment. Villa staff will only assist if their other duties are completed. All rental equipment must be picked up by 8:00 a.m. the morning following the event. If your rental company will not do this, you must find another company that will!

8. No one will be allowed in the BBQ/Picnic area before 8:00 a.m. and all groups must vacate by 30 minutes after sunset except by special permit with prior approval. No bands or amplified music are allowed in this area. No exceptions!

9. The Villa, Annex and meeting rooms are all non-smoking facilities.

NEXT: Outdoor rental guidelines & cancellation policy